Student Records

Disciplinary Records

Disciplinary records of students are maintained in compliance with the State of Illinois Records Act, and maintained for a minimum of five years. Records will be maintained by Community Rights & Responsibilities (CR&R) for a period of five years past the date at which the student returns to good standing in the University community. In cases of disciplinary suspension or disciplinary dismissal, the record will be maintained indefinitely.

In compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), all disciplinary records are considered confidential records, with exceptions noted in FERPA. Only those persons authorized by the student or by Community Rights & Responsibilities may have access to these records.

To request records, complete the Records Request Packet (pdf file).

To request records to a third party, complete the Records Release form (pdf file).

Parental Notification

Procedures

1. In cases where a student found in violation of University regulations is under the age of twenty-one and is also financially dependent (as noted on federal tax forms), parents and legal guardians will be notified when:
   • The student is found in violation of alcohol or drug related regulations and is given the sanction of Disciplinary Suspension, Disciplinary Dismissal, or if the student accrues two or more semesters of Disciplinary Probation.
   • The student is found in violation of physical or sexual misconduct towards another person and is given the sanction of Disciplinary Suspension, Disciplinary Dismissal, or if the student accrues two or more semesters of Disciplinary Probation
2. Parents and legal guardians will be notified of such decisions only after the conclusion of all appropriate appeal processes.
3. Parents and legal guardians will be notified via a letter sent (by proof of mailing) to the student's permanent address.
4. Once notified, parents and legal guardians will be provided full disclosure of the specific incident leading to the sanction upon written request. Requests for access to previous or subsequent disciplinary action (except those cases meeting the criteria established in Section XIV, Item A, above) will require a signed consent form from the student.
5. At no time will CR&R provide any information that divulges to the public the name, address, or other identifying personal information of anyone involved in the disciplinary process.
6. CR&R will regularly update the University community with statistics on the disciplinary process. Such statistics shall include the number and types of violations committed, as well as a summary of the sanctions imposed in the disciplinary process. CR&R will also provide specific behavioral summaries of all cases resulting in a student's disciplinary suspension or disciplinary dismissal from the University community. Such statistics will be released twice annually and be maintained on the CR&R Web site.

Waivers

Students may request a waiver of parental notification procedures, submitted to the CR&R coordinator. Only the CR&R coordinator may grant exemptions to the parental notification policy, to be utilized where the director believes the such notice would constitute an immediate threat to the student's physical and/or academic well-being. To request a waiver, submit a written statement outlining your reasons for seeking a waiver to the CR&R coordinator, Campus Box 2440, 120 Student Services Building.

View the Parental Notification form.